Preparation
- Place the book’s carbon copy separator flap behind the yellow page of the receipt you’re filling out.
Filling Out the Receipt
- Write the transaction date.
- Include your business contact details:
- Business name
- Phone number
- Address
- Website or email (if applicable)
- List purchased items with descriptions:
- Include quantity, size, color, or other relevant details
- List each item on a separate line
- Write down the price of each item.
- Calculate the subtotal for multiple items.
- Add taxes, charges, and adjustments:
- Calculate and add sales tax
- Include any additional fees (e.g., service or delivery fees)
- Apply any discounts
- Calculate the grand total
- Mark the payment method (cash, check, etc.).
- Sign the bottom of the receipt.
Finalizing the Transaction
- Give the white copy to the customer.
- Keep the yellow copy for your records.
Important Notes
- Use black or blue ink for clarity.
- Keep receipts organized for easy reference and financial tracking.
- Remember: A receipt is proof of purchase, while an invoice is a request for payment.
By following these steps, you’ll maintain accurate records of your transactions, which is crucial for managing your small business finances and addressing any potential disputes.
